Administrative Assistant

Job Description:

We are currently seeking a dynamic and organized Administrative Assistant to join our team. As an Administrative Assistant, you will play a crucial role in supporting our daily office operations and ensuring administrative tasks are completed efficiently.

Responsibilities:

  • Greet and assist visitors in a professional manner, directing them to the appropriate personnel or department.
  • Answer and screen phone calls, taking messages and routing calls as necessary.
  • Manage calendars, schedule appointments, and coordinate meetings and conferences.
  • Prepare and distribute correspondence, memos, letters, and forms.
  • Maintain and organize physical and electronic files, ensuring accuracy and confidentiality.
  • Assist in preparing reports, presentations, and data analysis.
  • Coordinate travel arrangements and accommodations for staff and executives.
  • Order office supplies and maintain inventory levels, ensuring adequate stock.
  • Process expense reports and invoices, verifying accuracy and ensuring timely payments.
  • Assist in organizing office events, meetings, and conferences.
  • Perform general administrative tasks such as photocopying, scanning, and filing documents.
  • Handle sensitive information with discretion and maintain confidentiality.

Qualifications:

  • High school diploma or equivalent.
  • Proven experience as an Administrative Assistant or in a similar role.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software.
  • Excellent communication skills, both verbal and written.
  • Strong organizational and multitasking abilities.
  • Attention to detail and accuracy in all tasks.
  • Professional demeanor and strong interpersonal skills.
Job Type: Full Time
Job Location: Dubai

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